Annual General Meeting

A forum of change, growth and decision making.

The purpose of the Simon Fraser Student Society AGM (usually held in the fall) is to keep the society accountable to you and other undergraduates. They are your action team. They drive change on behalf of the student body.

At the AGM, the board must:

  1. Submit a report detailing their work through the fiscal year
  2. Present the financial health of the organization

If a matter needs to be addressed before the next AGM, a Special General Meeting (SGM) can be called by the Board or by the membership. Like the AGM, SGMs also have the highest level of decision-making authority available to the membership.

As a student, you can attend the AGM or SGM to help support or direct your elected peers and determine the future activities of the SFSS.

At meetings:

  • Major policy decisions are made on issues ranging from budget to policy, bylaw, or constitutional changes
  • Every member of the SFSS has a vote on all items brought forward for discussion
  • You can raise questions and concerns to be addressed by the elected Board of Directors
  • You can propose motions to change what the SFSS is doing

Quorum for General Meetings are currently set at 250 members.

What does that mean? It means in order to consider business beyond the core matters outlined in the bylaws, attendance must reach the Quorum (250 people).

That’s why your participation and attendance is so important. It makes for a democratic process where many voices get action.

For more info:  Email policyresearch@sfss.ca or visit our offices on the 2000 level of the Maggie Benston Centre.

Documents for Upcoming AGM/SGM

The Annual General Meeting for the 2015-2016 occured on 2015-09-22. There are no further General Meetings currently scheduled for the 2015-2016 year.

At the next General Meeting (either an SGM in 2015-2016 or an AGM in 2016-2017), the minutes of the Special General Meeting of 2015-01-21 will be considered for adoption by the membership. Click here to read through the draft SGM minutes of 2015-01-21.

Past AGM and SGM Documents

This is a non-exhaustive list of documents from previous General Meetings compiled by the Communications Office from our electronic archives. Older documents may not yet be available in a digital version. If you are seeking a specific document, please contact the Executive Director at executive.director@sfss.ca with your valid undergraduate SFU student number and the document requested with as much detail as possible.